revenue$142,000
gross margin41%
operating costs$48,600
cash at month-end$87,750
runway7.4 mo
days to get paid38 days
Automations / Month-end report
Last month in numbers, on day one.
Revenue, margin, costs, cash, runway and how long clients take to pay, compared with last month and your budget. Built from your accounting software and ready on the first day of the month, with a note on what changed.
from $3,500 · fixedready in 3 weeks30 days of tuningyour KPIs, not a template
#finance · SlackNov 1 · 07:00
October report is ready. Revenue $142k (+8% on September). Runway 7.4 months.
open report
report · noteNov 1
Gross margin down 3 points. Two projects ran over on subcontractors.
see projects
before the reportOct 31
12 bank lines still uncategorised. The report will show them separately.
email · to partnersNov 1 · 07:05
October month-end report attached. Five numbers, one page.
Month-end, before and after.
the numbers
You wait for the accountant, then get a P&L you don't really read.
what changed
"Why is margin down?" means an afternoon in spreadsheets.
budget
The budget lives in a file nobody opens after January.
partners and investors
A report rebuilt by hand each time someone asks.
What you get.
Revenue+$7,000 vs budget
Subcontractors+$9,400 over budget
Softwareon budget
Travel−$1,200 under
Note: margin fell because Project Atlas and Project Pine used more subcontractor hours than quoted.
Bank reconciled to Oct 31412 of 424 lines12 open
Supplier invoices enteredall card payments have an invoiceok
Payroll postedOctober payroll in the booksok
Sales invoices issuedevery project billed for Octoberok
Open items are shown in the report, never hidden.
How it gets built.
week 1
Connect
You create your server and accounts with a guide, then connect your accounting software with one click.
you: about an hour
week 2
Choose
We pick the numbers that matter to your business and load your budget.
you: one call
week 3
Build
Dashboard, notes and checks built on your last three months, so you can compare.
you: 30 minutes
+30 days
First close & hand over
The first real month-end runs with me watching. Then my access is removed.
it runs without me
What's included.
- Month-end dashboardUp to eight KPIs chosen with you.
- Comparison with last month and budgetWith a short note on what changed.
- Pre-close checksUnreconciled lines, missing invoices, unbilled work.
- Report by Slack, Teams or emailTo you, your partners or investors.
- 30 days of tuning and a handover guideThrough your first real month-end.
from$3,500
fixed · quoted in writing before I start
timeline counts from the day your accounts are connected
What you'll need.
- QuickBooks Online, Xero or OdooWith the books reasonably up to date.
- A server and accounts in your nameFor the automation tools, the dashboard and AI. You pay the providers directly, at their price.
- Your budget, if you have oneA spreadsheet is fine. If not, we start from last year.
- About three hours of your timeSpread over three weeks.
I don't host or keep your data. My access is temporary and removed at handover.
Works well with.
Bank reconciliation
Bank movements matched and categorised, ready for you to review.
Supplier invoices
From your inbox to your ledger without typing a line.
13-week forecast
Built from your real invoices and bills, with a safety floor.
Questions.
What if my books aren't closed on day one?
The report uses what's in your books that morning and lists what's still open. Bank reconciliation and Supplier invoices keep that list short.
Does this replace my accountant?
No. Your accountant closes the books and files taxes. This turns what's in the books into numbers you can decide with.
Can I change the KPIs later?
Yes. The handover guide explains how, and any change you can't make yourself is quoted at a fixed price.
Do I have to give you my passwords?
No. Your accounting software and the other tools connect with one click through their official sign-in, to a system in your name. I never see those passwords.
Where is my data stored?
On a server and accounts in your name. Nothing is copied to my systems, and my access is removed at handover.
Is there a monthly fee?
Not to me. You pay your own providers (server, automation and AI accounts) directly, at their price. The setup is a one-off fixed price.
Day one.
Every month.
Tell me which software you use and who reads your numbers today. You'll get a fixed quote in writing within two business days.