ACME CORP · ACH+$8,400unmatched
AMAZON WEB SERVICES−$412.18unmatched
GUSTO PAYROLL−$21,800.00unmatched
STRIPE TRANSFER+$3,926.40unmatched
ZELLE · J. MORRIS+$1,250.00unmatched
Automations / Bank reconciliation
Your bank feed, matched before you open it.
Every morning, bank movements are matched to the right invoice or bill and categorised with the rules you agree. You review a short list of suggestions, not a pile of transactions.
from $1,500 · fixedready in 2 weeks30 days of tuningyou approve, it never posts blind
ledger · overnight06:00
38 bank lines matched to invoices and bills. 4 waiting for your review.
review 4
rule applied06:00
AWS $412.18 → Software subscriptions. Same as the last 6 months.
#finance · SlackTue 08:30
$1,250 from an unknown sender. No open invoice matches. Want to tell me who it is?
assign
ledger · overnight06:00
Client C paid #2026-109 in two parts. Both matched to the same invoice.
Month-end, before and after.
bank lines
Hundreds of lines matched one by one at the end of the month.
categories
The same supplier categorised three different ways.
the odd ones
A payment nobody recognises, found weeks later.
your books
Up to date once a month, if it goes well.
What you get.
AMAZON WEB SERVICESSoftware subscriptions
GUSTO PAYROLLPayroll · split by employee
STRIPE TRANSFERSales, net of Stripe fees
WEWORKRent · office
Any card payment under $25Ask me once, then remember
ZELLE · J. MORRIS · +$1,250suggestion: new client? no open invoice
UBER · −$38.20suggestion: Travel · was Meals last time
CHECK 1042 · −$2,000suggestion: bill #B-311, Northside Supply
Nothing is posted to your books without a rule you agreed or your OK.
How it gets built.
week 1
Connect
You create your server and accounts with a guide, then connect your accounting software with one click.
you: about an hour
week 2
Rules
We go through three months of your bank lines and agree a rule for each supplier and recurring cost.
you: one call
go-live
Daily matching
It runs every morning. You review the suggestions for the first weeks.
you: minutes a day
+30 days
Tune & hand over
Rules adjusted to what came up. Then my access is removed and you get a short guide.
it runs without me
What's included.
- Daily matchingPayments to invoices and bills, partial and grouped.
- Category rulesAgreed with you, applied the same way every time.
- Review listOnly what needs a person, with a suggestion.
- 30 days of tuningRules adjusted with your real data.
- Handover guideWhat runs, when, and how to add a rule.
from$1,500
fixed · quoted in writing before I start
timeline counts from the day your accounts are connected
What you'll need.
- QuickBooks Online, Xero or OdooWith the bank feed connected.
- A server and accounts in your nameFor the automation tools and AI. You pay the providers directly, at their price.
- Three months of bank historyAlready in your accounting software.
- About two hours of your timeSpread over two weeks.
I don't host or keep your data. My access is temporary and removed at handover.
Works well with.
Supplier invoices
From your inbox to your ledger without typing a line.
Month-end report
The numbers that matter to you, ready on day one of the month.
Weekly cash report
In, out, who owes you and the lowest point ahead, every Monday.
Questions.
Will it post things to my books without asking?
Only what follows a rule you agreed. Everything else comes to your review list first.
My accounting software already suggests matches. What's different?
Its suggestions still need clicking line by line. This applies your rules, handles partial and grouped payments, and leaves you only the exceptions.
Does my bookkeeper still have a job?
Yes, a better one. They review exceptions instead of matching lines.
Do I have to give you my passwords?
No. Your accounting software and the other tools connect with one click through their official sign-in, to a system in your name. I never see those passwords.
Where is my data stored?
On a server and accounts in your name. Nothing is copied to my systems, and my access is removed at handover.
Is there a monthly fee?
Not to me. You pay your own providers (server, automation and AI accounts) directly, at their price. The setup is a one-off fixed price.
Clean books.
Every morning.
Tell me which bank and accounting software you use and roughly how many transactions a month. You'll get a fixed quote in writing within two business days.