Automations / Cash & Collections

Get paid on time. See your cash thirteen weeks ahead.

Three automations that work together: polite reminders that chase overdue invoices, a cash report every Monday, and a 13-week forecast that warns you before a tight week. Connected to QuickBooks, Xero or Odoo, running on your own server.

from $6,000 · fixedready in 3 weeks30 days of tuningno subscription to me

Get a fixed quote See what you get ↓

#finance · SlackMon 07:00

Monday cash report is ready. Closing balance $87,750. Lowest point ahead: week 7.

open dashboard

email · to Client Bday 3

Hi Sarah, a quick reminder that invoice #2026-114 for $8,400 was due on Oct 19. Here's the link to pay.

#finance · alertThu 09:12

Client A is 18 days late on $30,000. If it slips two more weeks, week 7 drops under your safety floor.

see forecastreminder sent

QuickBooks · sync06:00

Invoice #2026-109 marked as paid. Reminder sequence stopped automatically.

Your Monday, before and after.

overdue invoices

You notice late payers when the bank looks thin, then write awkward emails one by one.

cash position

You log into the bank and the accounting software, and still aren't sure what's really available.

next weeks

Payroll week arrives and you find out it's tight on the day.

your time

Hours a month spent chasing, copying and checking.

What you get.

01Collection remindersSent from your own email, in your wording, on the days you choose. You approve the text once.

02The Monday cash reportIn your dashboard and in Slack, Teams or email at 7am. One minute to read.

0313-week forecastBuilt from your real invoices and bills. Try what happens if a big client pays late.

example · reminder email, day 10

From accounts@yourfirm.comTo Client B · Subject: Invoice #2026-114, second reminder

Hi Sarah,

Following up on invoice #2026-114 for $8,400, now 10 days past due. If it's already on its way, thank you and please ignore this. Otherwise, you can pay here in two clicks.

Best,
Your name

day 3 · friendlyday 10 · clearday 20 · firmstops when paid

example · cash report, Monday 07:00

Opening balance$84,200

Collected this week+$31,450

Payroll and vendors−$27,900

Overdue more than 30 days$12,300

Closing balance$87,750

Lowest point in the next 13 weeks: week 7

example · 13-week forecast

A $30,000 invoice arriveson time

How it gets built.

Three weeks to build, thirty days to tune with your real data. Your part takes about two hours in total.

week 1

Connect

You create your server and accounts with a guide, then connect your accounting software and Slack with one click. No passwords shared.

you: about an hour

week 2

Write

Reminder wording, timing and who gets the report. You approve every message before anything is sent.

you: 30 minutes

week 3

Forecast

The 13-week forecast is built from your real invoices and bills, with your safety floor.

you: one call

+30 days

Tune & hand over

Thirty days of adjustments with real data. Then my access is removed and you get a short guide.

it runs without me

What's included.

Collection reminders, three stepsYour wording, your email, stops automatically when paid.
Monday cash reportDashboard plus Slack, Teams or email.
13-week cash forecastWith safety floor and late-payment scenarios.
30 days of tuningAdjustments with your real data.
Handover guideWhat runs, when, and how to change it.

from$6,000

fixed · quoted in writing before I start
timeline counts from the day your accounts are connected

What you'll need.

QuickBooks Online, Xero or OdooThe accounting software you already use.
A server and accounts in your nameFor the automation tools and AI. You pay the providers directly, at their price.
Access to your bank feedRead-only, through your accounting software.
About two hours of your timeSpread over three weeks.

I don't host or keep your data. My access is temporary and removed at handover.

Questions.

Does this replace QuickBooks, Xero or Odoo?

No. It reads from your accounting software and shows the results in your own dashboard. You keep working exactly as you do today.

Who sends the reminders to my clients?

The system sends them from your own email, in your wording, on the days you choose. You approve the text once before anything goes out.

Do I have to give you my passwords?

No. Your accounting software and Slack connect with one click through their official sign-in, to a system in your name. I never see those passwords.

Where is my data stored?

On a server and accounts in your name. Nothing is copied to my systems, and my access is removed at handover.

Is there a monthly fee?

Not to me. You pay your own providers (server, automation and AI accounts) directly, at their price. The setup is a one-off fixed price.

How long does it take?

About three weeks to build, plus thirty days of tuning with real data.

Stop chasing.
Start seeing.

Tell me how you invoice today and which software you use. You'll get a fixed quote in writing within two business days.

Get a fixed quote